This Privacy Policy (“Policy”) describes our current policies regarding collection, use, distribution and protection of personal information you share with us on our website www.kayoconferenceseries.com (the “Site”), registering for one of our events or using the app connected to any of our Events (an ”Event app” (collectively, registration and the Event app, the “Services”).  This Policy does not apply to information collected by or provided to us other than through the Site or Services.  Please read this Policy carefully before accessing the Site or using the Services.

By accessing the Site or using the Services, you agree to the terms and conditions of this Policy.  IF YOU DO NOT AGREE TO THIS POLICY, YOU ARE NOT AUTHORIZED TO USE THIS SITE OR THE CONTENT FOUND ON THIS SITE.

We may revise this Policy at any time.  Any Policy revisions will be effective upon posting to the Site.  You should review this Policy, each time you visit the Site or use the Services, to inform yourself of any revisions. Your continued use of the Site or Services will constitute your acceptance of the Policy as revised.  Last Updated: 4/1/2019

The Information We Collect:

Personally Identifiable Information: You may voluntarily provide us with certain information that identifies you (the “Personally Identifiable Information” or “PII”) including without limitation your name, firm, title address, email address and image.  In some cases, if you decline to share such information with us, we may not be able to respond to you or provide you with Services. Other than as provided in this Policy, we will not use, disclose or share your PII with any third parties, without your consent.

Financial Information. We may ask you to provide financial information (i.e. credit card information) in order for you to register for a conference.

Non-Personally Identifiable Information: Non-personally identifiable information (the “Non-PII”) includes any information from which your identity is not readily ascertainable, and may include your internet protocol (or “IP”) address, browser, operating system, pages or content you access while visiting the Site or using the Services and the date and time of such access. In addition to you voluntarily providing us Non-PII, Non-PII is automatically collected through the Site or use the Services.  You may also provide us testimonials through email or our Services.

Cookies and Tracking Technologies: We may collect information through the Site by way of cookies or other tracking technologies. Cookies and other tracking technologies are script files that facilitate the collection of Non-PII, such as the number of visitors to the Site, and how each visitor arrived at the Site.  You may be able to reject or block cookies or tracking technologies on the Site by adjusting your browser settings.  Most browsers offer instructions on how to reset the browser to reject cookies in the “Help” section of the toolbar.  If you elect to reject cookies and other tracking technologies, we may not be able to deliver certain information or services to you.

How We Use the Information We Collect:

Usage: We only use your information as permitted by law.  We may combine PII, Non-PII and information from external sources. We may use your information to:

1. Communicate with you;
2. Carry out our obligations and enforce our rights, including for billing and collection purposes;
3. Provide you with access to certain tools and Services;
4. Obtain your feedback on our Site and Services;
5. Statistically analyze user behavior and activity;
6. Improve the Site or our marketing program; and
7. Provide you and people with more relevant content.

 

Google Analytics: Google Analytics is a web analysis service provided by Google that utilizes cookies to monitor web-traffic on the Site.  We use Google Analytics to collect, track and examine data about the Site’s usage.  We may run reports based on the data we collect and we may share the data with other Google services.  Google may use the data to personalize and customize the advertisements that are served to you from its advertising network. The Site does not respond to Do Not Track Signals from your browser.

Who We Share Your Information With:

If you register for one of our events, we may share that information with the registrants through the associated Events app. This information will be made available shortly before the event for several months after the event. You can opt out of us sharing your registration information by emailing us at [email protected].

We may share your name, title and organization with our sponsors and partners, but we do not share our email addresses.

We may share certain information to service providers we use to support our business, such as payment processors, who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.

We may share or transfer information you provide to us or that we collect on the Site or through the Services with other businesses that we acquire, are acquired by, or with which we merge or partner. In the course of doing business, we may share your information with third parties with whom we contract to support our activities, including maintaining and managing our end-user information. We may also determine we need to share your information with law enforcement to (a) comply with the law or with legal process, (b) protect and defend our rights and property, (c) protect against misuse or unauthorized use of the Site or Services, (d) protect the personal safety or property of our users or the public, or (e) in the event of bankruptcy proceedings.

Retention of Your Information

We may retain your questions and feedback in order to improve the Site.  Do not send us any information, ideas, suggestions, proposals or comments that you consider confidential or that you wish to be treated as confidential. If you no longer want us to use or retain the PII you provided to us, you may contact us at [email protected] and request that we delete your PII from our records.

Third Party Privacy Practices.

The Site and Services may contain links to websites owned by third parties and third-party advertisements. This Policy applies only to the Site, Services, their content, and our collection and use of information provided through the Site and Services. Your use of third party sites and content may be governed by such third party’s terms of use or privacy policies. Please review any third-party privacy policies before providing Your information on any third-party site. We are not liable for or responsible for Your use of third party sites or Third-Party Content.

The Event app is operated by a third party and any data you provide through the app is stored on its servers. Please review its privacy policy before using the app.  We are not liable or responsible for your use of the app.

Security

We will undertake reasonable steps to protect all information, including PII, from unauthorized or accidental access, disclosure, misuse or processing, or from alteration, destruction, or loss.  However, because no security measures are perfect or impenetrable, we cannot guarantee the security of information you submit to us.

Children’s Privacy

Because protecting the privacy of young children is especially important, we do not knowingly collect or maintain information from or about persons under 13 years of age. No part of our Site is structured to attract anyone under 13.  If you are under 13, do not use or access the Site at any time or in any manner.  If we learn that PII of persons under 13 has been collected on the Site without verified parental consent, we will take appropriate steps to delete this information.

International Users

The Site is hosted in the United States and is intended for users in the U.S.  If you are a consumer accessing the Site or using the Services from the European Union, Asia, or any other region with laws or regulations governing personal data collection, use and disclosure that differ from U.S. laws, your continued use of the Site or Services, which is governed by U.S. law and these terms, indicates your consent to transfer of your personal information to the U.S.

Contact Information

If You have any questions regarding the information we collect or how we treat the information we collect pursuant to this Policy, we encourage you to contact us at [email protected].

YOUR CALIFORNIA PRIVACY RIGHTS (FOR CALIFORNIA RESIDENTS ONLY)

Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of customers’ PII with third parties. These businesses are required to accept requests for disclosures of these policies from customers but are only required to honor one request per calendar year. Businesses have thirty (30) days to respond to each inquiry to the designated address. Each inquiring customer will receive an explanation of the categories of customer information shared and the names and addresses of any third-party businesses. In limited circumstances, customers’ failure to submit requests in the manner specified will not require a response from the business.

If you are a California resident, you may request such information from us by sending a letter to the address listed below.  In your letter, please provide your name, address and email address, as well as a request that we provide such information to you, by using the following or similar language, “I request that Kayo Conference Series, LLC provide its third party information sharing disclosures required by section 1798.83 of the California Civil Code.”

Kayo Conference Series
1010 Ednam Center, Suite 300
Charlottesville, VA 22903

[email protected]
212-731-0692